These privacy statements set out the terms on which Yugo collects, processes and stores personal information (also known as personal data). The privacy statements outline the types of information we gather from you; how we use it; with whom we share it; the means by which we keep it secure; and the choices you have about the information you choose to share with us. Under no circumstances will Yugo or its affiliates sell your personal information to third parties.
Yugo takes your data privacy seriously and is committed to processing, storing and protecting your personal information with the utmost seriousness.
When you contact us, whether it be by email, telephone, through a form on our website or completing an application form for a room with us, we need to collect certain personal data relating to you to ensure you receive the best possible service from us.
We collect certain personal information relating to you throughout our relationship with you, whether it be you making an initial enquiry to view a room; applying for a room with us; entering into a contract with us for a room; acting as a guarantor for a person who is entering into a contract with us; or being nominated as next of kin of a person entering into a contract with us.
That means we have different types of privacy policies depending on which stage you are at. For further information, continue reading below for the most appropriate stage you are at with us to find out more about:
Making an enquiry, registering or applying for a room with us.
Having a contract with us and living in our rooms.
Acting as a guarantor for a person living in our rooms.
Being nominated as next of kin of a person living in our rooms.
Who are We?
Yugo Students (UK) No. 1 Limited. is a subsidiary of the Global Student Accommodation Group Limited, known as “Yugo”. Yugo provides student accommodation across the globe and we strive to provide safe, affordable, comfortable, high-quality accommodation for students. For further information on Yugo, please visit www.yugo.com.
Any reference in this, and the accompanying statements, to Yugo includes reference to Yugo and all other companies within the Yugo group of companies.
Should you wish to contact us, Yugo’s address is 40 Berkeley Square, Bristol, BS8 1HP. Alternatively, you may contact us by visiting the “Contact Us” section of this website.
Yugo is registered with the Information Commissioner’s Office in the United Kingdom. This privacy statement applies to personal information collected by Yugo. It does not apply to any personal information that is collected by third parties, individuals, organisations or other websites which Yugo may be linked from or linked to. In the case of any third parties collecting your personal information, their own privacy policies will apply.
Data Protection Legislation
In these privacy statements, “Data Protection Legislation” means all laws, subordinate legislation, enactments and regulations relating to the processing, privacy and use of personal data, as applicable to Yugo, as in force and applicable from time to time and as the same may be amended, supplemented or replaced.
Making an enquiry, registering or applying for a room with us.
What is the purpose of our privacy statement?
Under the Data Protection Legislation, we are required to provide an explanation as to why we require you to provide certain personal information (also known as “personal data”) relating to you; how we intend to use the personal information you provide to us; and whether or not we will share that information with anyone else.
What information are we collecting?
Yugo limits the personal information it collects to the personal information required to provide the services you have requested. You may provide that information to us via our website enquiry form, over the telephone, via email, in person or through an application form. The types of personal information we collect may include, for example:
Address and contact details;
Date of birth (if under 18);
Details of the university/college course you are enrolled on and the year(s) you are enrolled for; and
Your room preferences (e.g. preferred room type, sharing preferences).
In certain circumstances, we may also collect certain special categories of personal information, such as information concerning your health, which are known as sensitive personal data.
Why are we collecting your information?
In order to provide you with the service you have requested, Yugo requires certain personal information be shared with us. Such personal information may be provided to us via channels such as email, our website enquiry form, over the telephone, in person or when completing an application form. Without this information, it would not be possible for us to provide you with the service you have requested.
What do we do with your information?
Yugo will use the personal information you provide to us in the following ways:
To respond to the enquiry you have made to us;
To make you aware of any suitable accommodation we may have for you and any other offers or services we may be able to provide to you; and
To engage and make contact with you in the method you have requested.
The personal information we collect from you will be securely stored by us in accordance with our internal data protection policies and procedures which have been assessed to ensure they meet the requirements set out under the Data Protection Legislation.
It will be used by us in accordance with this privacy statement and also in accordance with your rights under the Data Protection Legislation.
Occasionally, and only when relevant, Yugo may collect special categories of personal information (sometimes referred to as sensitive personal data) relating to you, such as information relating to your health and/or any disabilities you may have. Such information will be used to assess your accommodation needs and ensure that any accommodation we may offer to you meets your requirements. By providing us with such sensitive personal information, you consent to us using it for this purpose. Should you not provide us with this consent, we may not be able to allocate to you a room appropriate for your needs.
Do we share your personal information?
Members of the Yugo group of companies
Yugo operates globally and, as such, has a number of subsidiary companies in various jurisdictions around the world. Your personal information may be shared amongst Yugo group companies, but only where it is necessary to do so to provide the services you have requested. The obligations set out within these privacy statements apply to all Yugo group companies to the same extent they apply to Yugo.
For further information on which companies make up Yugo, please contact the Data Protection Officer at firstname.lastname@example.org.
Third-Party Service Providers
It may be necessary for Yugo to share your personal information with our service providers in order to provide you with the services you have requested. Yugo will only share such personal information with such service providers to the extent required to enable us to provide the services you have requested. Yugo has assessed its service providers to ensure they have appropriate data protection safeguards and frameworks in place to allow them to comply with the requirements of the Data Protection Legislation.
Within the terms and conditions of our contracts with our service providers, it is clearly stated that such service providers are not permitted to share your personal information with any other parties and are only to use the information in the course of their work on behalf of Yugo.
Regulators and other legal obligations
We may, from time to time, also be required to share your information with regulators, crime prevention agencies and other organisations who are permitted access to such personal information as a matter of law.
Do we transfer your personal information abroad?
Yugo may transfer the information you provide to other Yugo group companies outside of the EEA as previously stated. Yugo operates a global Data Protection Policy which all Yugo group companies must comply with. This ensures the safe handling of your personal information outside of the EEA in compliance with the Data Protection Legislation.
What security measures concerning your personal information do we have in place?
Yugo ensures that any personal information you provide to us is securely stored on our systems and servers and that any paper-based records of your personal information will be stored and destroyed in accordance with our data retention policies and procedures. We treat data security with the utmost seriousness and take appropriate measures to implement industry-leading standards to protect your personal information.
Yugo further ensures that only relevant members of staff have access to your personal information. This is achieved by our Data Access Policy which provides that your personal information will only be available to relevant members of staff who have a legitimate reason for accessing your personal information.
Can Yugo use your information for any other purpose?
Yugo may wish to market its products and services to you throughout your university/college life. Yugo is required to obtain specific consent from you for such marketing. However, if you do not positively opt to receive such marketing, we will not contact you for this purpose.
Yugo will not use your personal information for any purpose other than providing the services you have requested and, if you have explicitly consented for it to do so, for its own marketing purposes.
How does Yugo store your personal information and when does Yugo delete it?
Yugo stores your personal information on a database that is specific to your enquiry. That database provides us with your personal information and allows us to respond to your enquiry as well as sending you marketing emails, but only if you have opted to receive such materials. Your personal information is stored in accordance with our Data Retention Policy which states that, following an enquiry from you, we will hold your data for no more than six months unless you subsequently enter into a contract with us. At the end of the six-month retention period, if you have not entered into a contract with us, your personal information will be destroyed and/or deleted from our records. For details of how long we will store your personal information should you enter into a contract with us, please see our Privacy Statement – Contracting and Living With Us.
Yugo also has various legal and regulatory obligations which dictate the length of time your personal information is held on our systems and servers.
What are your rights?
The Data Protection Legislation provides individuals with the following rights:
The right to be informed
This provides you with the right to be informed about the collection and use of your personal data, the purposes for which we process your personal information, our retention periods in relation to your personal information and those with whom we will share your personal information.
The right of access
You have the right to access the personal information we hold on you, together with certain supplementary information. This allows you to be aware of and verify the lawfulness of the processing of your personal information by Yugo and the accuracy of the personal information we hold on you.
The right to rectification
If any of the personal information we hold on you is inaccurate or incomplete, you have the right to require that it be corrected and completed as appropriate. You can make a request for us to rectify your personal data verbally or in writing and Yugo has one calendar month to respond to your request for rectification.
The right to erasure
Under the Data Protection Legislation, you have the right to request that your personal information is erased from our systems and servers (this is also known as ‘the right to be forgotten’). Where your personal information has been shared by Yugo with third parties (either other companies within the Yugo group or our third-party service providers), you also have the right to request that your personal information will be deleted by these third parties. As per your right to rectification, you can request us to erase your personal information verbally or in writing and Yugo has one calendar month to respond to your request for erasure. Please note that this right is not absolute and only applies in certain circumstances.
The right to restrict processing
You have the right to request that Yugo restricts or suppresses your personal information. Again, you can request that we restrict our processing activities either verbally or in writing and Yugo has one calendar month to respond to your request. Again, this right is not absolute and only applies in certain circumstances. For example, you may decide that you do not want us to use your personal information for marketing purposes. This would involve us deleting your personal information from our marketing databases.
The right to data portability
Under the Data Protection Legislation, you have the right to obtain and reuse your personal information for your own purposes. That right allows you to move, copy or transfer your personal information easily from one IT environment to another in a safe and secure way, without hindering its usability. This information must be provided free of charge and be provided within one calendar month of request.
The right to object
You have the right to object to your personal information being processed for direct marketing (including profiling). Upon request, Yugo is obliged to stop processing your personal information for such purposes and do so free of charge.
Rights in relation to automated decision making and profiling
The Data Protection Legislation contains rules which aim to protect individuals where there is solely automated decision-making that has legal or similarly significant effects on them. Yugo does not carry out this type of personal information processing. However, if you have any concerns that your personal information is being used for this type of activity then please contact the Yugo Data Protection Officer at email@example.com.
In short, you have the right to;
Request access to your personal information
Request we rectify any inaccurate or incomplete personal information
Request that we erase the personal information we hold on you and take steps to ask others with whom we have shared your information to also erase it
Request that we limit what we do with your personal information
Object to our use of your personal information and ask us to stop that use
Instruct us to provide you with the information we hold about you in a structured and commonly used format or transmit that information directly to another organisation.
Our obligations to comply with the above rights are subject to certain exemptions and further information on these exemptions can be obtained by contacting the Yugo Data Protection Officer at firstname.lastname@example.org.(Tom Walker)
In the event that Yugo is using your personal information because you have provided consent for us to do so, you can withdraw that consent at any time. This can be done either in writing or verbally, or where you have registered with us, through the online portal which allows you to amend your consents at any time. The lawfulness of our use of your information before consent was withdrawn is not affected.
To exercise any of the rights referred to above, you should contact our Data Protection Officer either in writing to: The Data Protection Officer, Yugo Group, 40 Berkeley Square, Bristol, BS8 1HP or by email to email@example.com.
You also have the right to complain to the Information Commissioner's Office (the "ICO") if you are not satisfied with the way in which we use your personal information. You can contact the ICO by writing to Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
What is the legal basis for using your information?
Yugo is required to have a “legal basis” for collecting, processing and storing your personal information. Under the Data Protection Legislation, there are six available lawful bases which allow for us to process personal information. These are:
Public task; and
As you have not yet entered (or may not enter) into a contract with us, the lawful basis that Yugo relies upon when collecting, processing and storing your personal information is Legitimate Interests. That is on the basis that it is necessary for us to obtain and maintain your personal information on our systems in order to respond to your enquiry and see if we can allocate you a room in the property you have enquired about with a view to ultimately entering into a contract with you.
If you have consented to us contacting you for marketing purposes, the legal basis for us contacting you for such purposes is Consent. In the event that we collect, process and store sensitive personal data about you, the lawful basis for us doing so will be your provision of explicit consent.
Yugo’s Data Protection Officer
Yugo’s Data Protection Officer has responsibility for overseeing what Yugo does with your personal information and ensuring that Yugo collects, retains and processes your personal information in compliance with the Data Protection Legislation.
In the event that you have any concerns or queries regarding how Yugo uses your personal information, or you have any questions as to how Yugo approaches its obligations under the Data Protection Legislation, you can contact the Yugo Data Protection Officer by writing to: The Data Protection Officer, Yugo Group, 40 Berkeley Square, Bristol, BS8 1HP. Alternatively, you can email the Yugo Data Protection Officer at: firstname.lastname@example.org